ACCOUNTS

Charter of Duties of Accountant

◦ To be thorough with CFSR, Cantonment Account Code, FRSR, Leave Rules, CCS Conduct Rules and other laws, rules, instructions issued from time to time.

◦ To check all the challans and transit bills and initial for credit and payment.

◦ To check all bills of payments and initial for signature of CEO.

◦ To check all the payments made by cheque and cash and initial the cheques for CEO’s Signature.

◦ To reply all the Command and DGDE letters.

◦ To initial the Service Books, other letters of the Section.

◦ To check the posting of all the day to day income and expenditure books, General Cash Register.

◦ To manage and control all the staff of the Accounts Section and adjust their works in the event of leave etc.

◦ To deal with all court cases of employees and liaise with the Advocate.

◦ To scrutinize and initial all the documents produced by Accounts Section staff.

◦ To check pay and pension bills after preparation and initial on the same for CEO’s signature.

◦ Overall to check all the works of Accounts Section, the accounts and all correspondence of any nature belonging to section.

◦ To prepare the Annual Budget and Annual Consolidated Accounts.

◦ To ensure that the Cantonment Accounts Code is observed in all transactions of accounts section.

◦ To prepare replies to audit objections concerned with Accounts Section.

◦ To maintain the account books viz. Main Cash Book, Classified abstract.

◦ To make reconciliation with Bank Pass Books.

◦ To scrutinize the bills received from Storekeeper and other departments, bills with MB of contractors, TA/DA claim, LIC claims, etc; and to check stock book registers.

◦ To scrutinize the bay bills at the end of every month and prepare pay bill registers for drawing recovery cheques.

◦ To prepare monthly income & Expenditure Statement.

◦ To record all bills after payment.

◦ To prepare pay bill of CEO and maintain the file of pay and allowances of CEO.

◦ To prepare Conservancy Agreement and deal with all correspondence regarding Conservancy payments and to prepare final bills of conservancy.

◦ To deal correspondence regarding grant-in- aid.

◦ To prepare budget and deal with Schools grants, from State Government.

◦ To settle audit objections.

◦ To prepare budget estimates with the help of other staff.

◦ To maintain investment register.

◦ To prepare annual accounts.

◦ To calculate income tax of the Cantonment Board employees.

◦ To send the Statistical Reports to Statistic Department.

◦ To perform the duties as Assistant Central Public Information Officer for the purpose of The Right to Information Act, 2005.